Executive Assistant


Vilnius Remote

Full time

2.5k€+ (monthly)


Apr 4

This job is no longer accepting applications.

About the role and team

You will support a group of 4-5 senior leaders in Development&IT in a global, fun and flexible environment. Your job will be to make life easier for our leaders by helping them plan, prepare and coordinate their work. If you will be successful, you will quickly become everyone’s go to person and everyday hero. We value people who challenge the status quo and ask for the ball and run with it to meet our ambitious goals. We are always looking for the best, brightest, results-driven Rock Stars to join our HR & Admin team. In this role the true Rock Star is the one who always have the overview, the plan and a true service and proactive mindset. You won’t be alone as there is an Office Admin who will work closely within the Lithuanian office and the global Admin team to support when needed.

Your responsibilities

  • Serve as the primary support to senior leadership team in Development&IT
  • Manage and maintain senior leaders in Development&IT schedules, including scheduling travel and conferences
  • Arrange and coordinate meetings and events
  • Prepare and edit correspondence, communications, presentations and other documents
  • Prepare meeting agendas, record meeting discussions and provide minutes incl action items
  • Coordinate project-based work
  • Review operating practices and implement improvements where necessary
  • File and retrieve documents – ensure timely processing of signatures
  • Act as coordinator and support for Admin activities in Lithuania
  • Perform other related functions delegated or assigned to him/her in the capacity of an Executive/Project Assistant

We expect you

  • Have a B.S. in Management or related field to ensure you can lean into discussions and quickly respond to the needs of the team
  • 3+ years of executive assistance experience so you can hit the ground running
  • Advanced MS Office experience: Power Point skills are the most important
  • Excellent English – both written and spoken
  • Excellent interpersonal skills – you will interact with people at all levels and across different cultures
  • Having track record and execution – demonstrate that you have the capacity to excel at this job
  • Self-drive with ability to manage deadlines and multiple priorities using strong, proven stakeholder management
  • Service minded, curious, informal and treat others with respect
  • Live and Breathe Adform Principles: Put Client Value in Focus | Behave with Decency |Take Ownership | Care – Are Team Player | Are Ambitious | Stand Tall

Our promise

  • You will have an opportunity to learn and grow on a daily basis
  • You will work with highly professional and knowledgeable colleagues
  • Your Leader will ensure transparent, up to date communication and support your needs
  • You will be given challenging and unique tasks with creative approach to problem-solving
  • You will be surrounded by dynamic, inspiring and international environment
  • Salary starting from: 2500 EUR

If you wonder about these things - we have something to offer you 

  • Worry about health and accident insurance? Chill – we got this!
  • Eager to enjoy your vacay a bit longer? We offer additional vacation days!
  • Enjoy having work-fun balance? Good news! Fun office activities, team buildings and a friendly team will cheer you up! Explore our offices by going on a virtual tour!
  • Enjoy having lunch out? Grab your colleagues and enjoy delicious lunch at a friendly price in our canteen or outside on Adform terrace!
  • Wanna stay in shape? Join Adform sports team and exercise together!
  • Worry about your lonely left-at-home pet? Bring it to the office! We are very pet-friendly and happy to get to know your companion!
  • Having a headache or a sneezing morning? Adform offers 2 trust days for you to get better by staying at home! Use them and get back to work when feeling fresh again!

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